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Safety Briefing

Require new members to complete a range safety briefing before they shoot. New members are flagged, ManageRegister warns staff at the counter and prints a QR ticket, an employee runs the briefing at the briefing kiosk, and attendees scan their ticket on the way out to complete it.

Turning It On​

  1. Go to Settings (search for "safety" to find it quickly)
  2. Expand Privacy & Access
  3. Toggle on Require Safety Briefing

Only members who sign up after you turn this on are flagged. Existing members and staff are never flagged automatically.

Setting Each Employee's Kiosk Code​

The briefing kiosk is unlocked with the code of the employee running the briefing, so every completed briefing records who ran it.

  1. Go to Staff
  2. Click Edit on the employee
  3. Enter a 4–8 digit Briefing kiosk code
  4. Click Save

Each code must be unique within your gym. Leave the field blank when editing to keep the current code.

note

The code can't be set on the Add staff form. Add the employee first, then edit them to set it.

The Process​

  1. At the counter. When a flagged member is selected in ManageRegister, in the cart or in Account Check, staff see ⚠ NEEDS SAFETY BRIEFING. Clicking Print briefing ticket adds them to the safety briefing queue and prints a QR ticket. The register's Checked In list has the same button on anyone who still owes the briefing.
  2. Unlock the kiosk. On the briefing kiosk, open https://<your-subdomain>.managememberships.com/kiosk/briefing and enter your employee code. The screen shows who is running the briefing. Use Lock kiosk when you're done.
  3. Scan out. After the briefing, each attendee scans their ticket on the way out, using a USB or Bluetooth QR scanner or the kiosk's camera. Their briefing is marked complete, the queue entry closes, and the time and employee are recorded.

Scanning the same ticket again shows "already checked out". A ticket from another gym, or anything that isn't a ticket, is rejected.

Scanning out also puts them in the Shooting queue for the RSO. A ticket printed for someone in a party on the register's Checked In list keeps them with that party. The register's Checked In list picks up the completed briefing the next time staff open it, so that person moves toward green without anyone marking it by hand.

Clearing or Setting the Flag by Hand​

For a regular who has already been briefed, or someone who needs it again:

  1. Go to Membership → Members and open the member
  2. On the Overview tab, under the member's name and email, find the Safety Briefing pill. It reads Safety Briefing: Needed (red) or Safety Briefing: Complete (green)
  3. Click the pill to switch between the two

There is no confirmation box. Hover over the pill to see what a click will do. On Needed it says Click to mark complete. On Complete it says Click to mark as needing the briefing.

This needs the Manage Membership Levels permission. Owners and managers always have it. Each change is recorded under Activity & History → Change History on the member's page.

note

Marking a member Complete by hand clears the flag, but it does not give them a Briefed label on the roster. Briefed appears only after their ticket is scanned out at the briefing kiosk.

Where the Flag Shows​

The status shows in these places while Require Safety Briefing is on:

ScreenWhat it says
Member profile, Overview tabSafety Briefing: Needed or Safety Briefing: Complete
Class Registrations, next to the member's nameBriefing Needed (red) or Briefed (green)
Printed roster, Compliance columnSafety briefing: Needed or Safety briefing: Briefed
Bulk Check-In, and the Check In screenBriefing Needed or Briefed
ManageRegister⚠ NEEDS SAFETY BRIEFING

A member who was never flagged and never briefed shows no label on Class Registrations, the printed roster or the check-in screens. Their profile pill shows Complete.

The flag does not show on the Check-in Report, in the Class Calendar window, or in the Export CSV file. It never stops a booking or a check-in.

The citizenship flag works the same way. See Citizenship Verification.

Notes​

  • Reprinting a member's ticket gives the same QR code; they're only in the queue once.
  • Changing or removing an employee's kiosk code locks any kiosk they had unlocked.
  • If the register has no Star printer, or printing fails, a printable ticket opens instead.