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Packages

Packages are time-based bookable sessions that bundle one or more resources together under a single price. Common uses: private range time, equipment rentals, guided sessions, event packages, one-on-one instruction blocks.

Creating a Package​

Go to Owner Dashboard → Packages → Create.

Basic Fields​

FieldDescription
NameDisplayed to members and on the calendar.
SlugAuto-generated from the name. Used in the shareable link URL.
DescriptionRich text shown at checkout and on the public booking page.
ImageShown on the calendar popup and public page.
PriceBase price. Enter 0 for free.
Start / End DateDate range this package is available. Leave End Date blank for ongoing.
Start / End TimeDaily time window for bookings.
Duration MinutesLength of each bookable slot. Auto-calculated from start/end time.
DaysDays of the week this package repeats. Leave blank if using one-off dates only.

Membership Access & Discounts​

  • Membership Levels — only members in these levels can see and book this package.
  • Membership Discounts — set a % off or $ off for specific membership levels.

Registration Deadline​

Block new bookings a set number of hours before the session starts.

Setting → Registration Deadline dropdown: 1 hr / 2 hr / 4 hr / 12 hr / 24 hr / 48 hr / 72 hr / No restriction.

Once the deadline passes:

  • The booking page shows an error if a member tries to book.
  • The public shareable link shows the date as Closed.
  • The date's direct URL returns a 404.

Add-ons at Checkout​

Optional extras members can select when booking. Each add-on has a label and a price.

Setting → Add-ons repeater — add as many as you need.

At checkout:

  • Each add-on appears as a checkbox with the label and price.
  • The displayed total updates live as members check/uncheck.
  • Selected add-ons are charged on top of the base price.
  • The booking record stores which add-ons were purchased.

Free packages with chargeable add-ons will trigger payment only if the member selects at least one paid add-on.

Special (One-off) Dates​

Add specific dates this package is available in addition to the recurring weekly schedule. Useful for holiday events, one-time workshops, or anything that doesn't fit a recurring day.

Setting → Special (One-off) Dates repeater — pick as many individual dates as needed.

  • One-off dates appear on the shareable link's upcoming date list alongside recurring dates.
  • They also appear on the member-facing calendar.
  • A package can use only one-off dates (no recurring days set) and work normally.
  • One-off dates that fall outside the package's start/end date range still appear.

Max Participants per Date​

Cap how many bookings are accepted per date.

Setting → Max Participants per Date — leave blank for unlimited.

Once the cap is hit for a given date:

  • Further booking attempts are blocked with a "fully booked" error.
  • The public upcoming dates page shows Full for that date.
  • The date's direct URL returns a 404.

Other dates on the same package are unaffected.

Notification Emails​

Control who gets emailed when a booking is made.

Setting → Notification Emails — comma-separated list of email addresses (e.g. staff@example.com, manager@example.com).

  • If left blank, the notification goes to the owner account email.
  • All addresses in the list receive the notification.
  • The member's confirmation email is always sent to the member regardless of this setting.

Every package has a public URL you can post, email, or add to a button on your website. No login is required to view the page — members only need to log in when they click to book a specific time.

Setting → Shareable Link — shown as a read-only field after saving the package.

What members see​

  1. Package page (/packages/p/{slug}) — package image, description, price, and a list of upcoming available dates. Dates that are full or past the registration deadline are labeled accordingly.
  2. Date page (/packages/p/{slug}/{date}) — available time slots for that date. Clicking a slot prompts login if needed, then goes straight to checkout.

The shareable link works well as a calendar event URL or a linked button in an email campaign. Members who click it see all upcoming dates for that package in one place, rather than needing to navigate through your portal.

Hide from Calendar​

Toggle Hide from Calendar if you don't want this package appearing in the main member calendar view. The shareable link still works — this only affects the calendar block display.

Sync to ManageRegister​

When enabled, completed bookings for this package are exposed via the ManageRegister API so they can appear as achievements, badges, or completion records in ManageRegister.

Setting → Sync to ManageRegister toggle.

A booking counts as completed if:

  • It was explicitly marked as attended (confirmed: true in the API), or
  • The booking end time has passed and it wasn't cancelled (soft completion, confirmed: false).

Free and discounted bookings are included — no payment required to count as completed.

For ManageRegister developers

GET /api/{subdomain}/register/packages/completions?user_id={id}&start=YYYY-MM-DD&end=YYYY-MM-DD

Same authentication (X-System-Key) as the classes completions endpoint. Response shape mirrors class completions: [{ "package_name": "...", "confirmed": true|false }].

Resource Integration​

Each package can have one or more resources attached, with a duration for each. When a booking is created, those resources are automatically blocked for the duration so they can't be double-booked.

Booking buffer

Package bookings block the resource for their own duration only. The Booking Buffer configured on a resource is not applied to package bookings, so a package can sit directly against another booking on the same resource even when that resource is set to require a gap.

Add resources in the Resources repeater on the package form. Each entry needs:

  • Resource — select from your configured resources.
  • Duration Minutes — how long that resource is reserved as part of this package.

Best Practices​

  • Use one-off dates for events or workshops that don't repeat, and Days for recurring sessions — the same shareable link handles both.
  • Set a registration deadline for anything that needs prep time (range setup, equipment staging, instructor scheduling).
  • Use notification emails to route booking alerts to the staff member responsible, not just the owner inbox.
  • Set max participants any time physical capacity matters — range lanes, equipment count, instructor bandwidth.
  • Leave Sync to ManageRegister off unless you're actively using ManageRegister and want this package's completions tracked there.